Payslip Chinese Translation and Notarization, Chinese-to-Korean Document Translation, and Apostille Preparation for Proof of Income

 

A Client Case Where Accuracy in Numbers Was Especially Important

Recently, an employed client preparing documents for a long-term stay in China contacted us to request Chinese translations of payslips covering several recent months.

The client planned to submit monthly payslips together with a certificate of employment because the certificate alone was not sufficient to fully demonstrate actual income.

Payslips contain numerous figures, including base salary, various allowances, taxes, social insurance deductions, and the final net pay.

For this reason, verifying numerical information is even more important for payslips than for many other types of certificates.

Where Are Payslips Used?

Employment and residence in China

Overseas loans and financial screening

Family invitation applications

Proof of income for international marriage

Overseas real estate contracts

Income verification for expatriate employees

Internal corporate salary verification

Financial evidence for immigration and visa applications

There are also cases in which clients request Chinese-to-Korean translation of payslips issued in China for submission to Korean financial institutions or administrative authorities.

Translation Fee Calculation

For Chinese-to-Korean translation, 500 words of Chinese source text are calculated as one page, with a basic fee of approximately KRW 15,000.

If the source contains 500 words, it is calculated as one page, or approximately KRW 15,000.

If the source contains 750 words, it is approximately 1.5 pages, resulting in a proportional basic calculation of approximately KRW 22,500.

However, payslips often contain extensive tables and may include repetitive documents covering multiple months. Therefore, the actual cost may be calculated based on the total number of pages, the number of transaction or payment items, table formatting requirements, and the level of review required.

For Korean-to-Chinese translation, the basic rate is approximately KRW 20,000 per page, with one page calculated as 220 words of Korean source text.

Important Items on a Payslip

Base salary

Position allowance

Meal allowance

Transportation allowance

Performance incentive

Bonus

Overtime pay

Income tax

Local income tax

National Pension

Health insurance

Employment insurance

Other deductions

Gross payment

Total deductions

Net pay

Because each amount represents a different item, the translation must ensure that rows and columns remain correctly aligned.

Payment Amounts and Deductions Must Not Be Switched

One of the most serious errors in payslip translation is confusing payment amounts with deduction amounts.

If even one cell is shifted in a translated table, the gross salary or tax amount may be displayed as an entirely different figure.

For this reason, comparing and verifying numbers can sometimes be even more important than reviewing the translated sentences.

When translating payslips for several months, it is advisable to repeatedly compare each month's gross payment and net pay with the original documents.

Payroll Period and Payment Date

The payroll period and actual payment date may differ. For example, a company may pay July salary on August 5.

If these two dates are confused, the monthly income flow may be represented incorrectly.

The payroll period, payment date, and document issue date should therefore be clearly distinguished.

Related Documents

Certificate of employment

Income-related documents

Certificate of career experience

Employment contract

Employment verification letter

Bank transaction statements

Graduation certificate

Criminal record certificate

For family-related visa applications, a family relations certificate, marriage certificate, and birth certificate may also need to be prepared together.

Translation Notarization and Apostille

The basic fee for translation notarization is approximately KRW 40,000.

Apostille services in Korea generally start at approximately KRW 30,000.

Because payslips are often considered private documents prepared internally by a company, the specific authentication method required must be confirmed with the receiving institution.

The fact that a document is intended for overseas submission does not mean that the same apostille procedure applies in every case.

Service Process

After receiving the original documents, we determine the scope of translation and proceed with the Chinese translation.

We then review the terminology used for payment and deduction items and separately verify all numbers and dates.

After the client completes the final review, translation notarization and authentication procedures can be arranged if required.

Documents and Information to Prepare for Consultation

Number of recent months required

Complete payslip files

Destination country and receiving institution

Purpose of use

Name as shown on the passport

Official Chinese name of the company

Simplified or Traditional Chinese

Whether translation notarization is required

Whether an apostille is required

Submission deadline

When submitting documents covering several months, providing the complete set at once rather than sending only selected pages helps ensure a more accurate quotation.

Global Translation & Apostille Korea

Tel: (Notarization and Apostille Inquiries) 02-3445-0513 / (Translation Inquiries) 02-3445-0599

Fax: 02-6008-0515

Email: info@apostille.co.kr

Homepage: https://apostille.co.kr

Address in Korean: 서울특별시 서초구 강남대로 365, 도씨에빛1차 1709호 (서초동, 강남역 5번출구) 우편번호 (06621)

Address: #1709, 365, Gangnam-daero, Seocho-gu, Seoul, Korea (ZIP Code: 06621)

[Business Fields]

◆ High-quality translation services in 60 different languages

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◆ Translation notarization services, worldwide apostille authentication services, and Ministry of Foreign Affairs authentication

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Mission: Through our services, we support our customers' global business and share in their satisfaction.

Mission: Offering our quality service to support our customers and their global business, and be happy with their satisfaction.

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